Release 1.  This is the first release of this unit of competency in the TLI Transport and Logistics Training Package.

This unit involves the skills and knowledge required to apply codification and cataloguing processes and procedures.

It includes preparing, applying and maintaining records for codification and cataloguing processes and procedures.

Codification is a uniform and disciplined process which examines Items of Production from manufacturers, compares the technical and functional characteristics of each item, and where these are found to be identical, allocates a unique 13-digit national stock number (NSN) to each item of supply. Cataloguing is the recording and promulgating of selected management data to an item of supply in the inventory management system (catalogue). Items of supply must be codified before they can be catalogued.

This unit was developed for codification and cataloguing specialists working within materiel logistics but may be applicable to individuals in broader logistics roles.

Individuals work independently or as part of a team under direct or indirect supervision, use discretion and judgement, and take responsibility for the quality of their outputs.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Not applicable.

X – Logistics

Not applicable.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 

Prepare to apply codification and cataloguing processes and procedures 

1.1 

Requirement for applying codification and cataloguing processes and procedures is identified from work requests and confirmed

1.2 

Work health and safety (WHS)/occupational health and safety (OHS) requirements, including those contained in organisational procedures, are applied throughout the operation

1.3 

Required resources and equipment are identified, acquired and prepared in accordance with organisational procedures

1.4 

Sources of information relevant to codification and cataloguing requirements are identified and relevant information is obtained in accordance with organisational policy and procedures

2 

Apply codification processes and procedures 

2.1 

Codification information and data is collated and analysed in accordance with organisational policy and procedures

2.2 

Research and analysis is conducted in accordance with codification requirements

2.3 

Codification is established and confirmed in accordance with organisational policy and procedures

3 

Apply cataloguing processes and procedures 

3.1 

Codification outcomes are interpreted and catalogued in accordance with organisational policy and procedures

3.2 

Cataloguing is monitored and reviewed to ensure system capability is maintained in accordance with organisational policy and procedures

4 

Maintain records for codification and cataloguing processes and procedures 

4.1 

Codification and cataloguing records are documented in accordance with organisational policy and procedures

4.2 

Codification and cataloguing records are reviewed and updated in accordance with organisational policy and procedures

Foundation skills essential to performance are explicit in the performance criteria of this unit of competency.

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

This unit replaces and is equivalent to TLIX4026 Apply codification and cataloguing processes and procedures.

Release 1.  This is the first release of this unit of competency in the TLI Transport and Logistics Training Package.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria on at least one occasion and include:

• adhering to and applying relevant data collection, storage and retrieval requirements
• analysing and interpreting codification and cataloguing data to source information from external and internal sources
• applying relevant codification and cataloguing knowledge to work being performed and to solving problems
• drawing on information from a variety of sources using research, analysis and judgement to identify information that needs to be incorporated into codification and cataloguing data
• identifying relationships between organisational goals and recognising how own work contributes to achieving these goals
• incorporating feedback and analysis of information to overcome challenges or setbacks
• using appropriate information management systems.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria and include knowledge of:

• codification and cataloguing administrative procedures
• codification and cataloguing data collection and storage requirements
• codification and cataloguing data storage and retrieval procedures
• configuration management
• integrated logistics support
• level of written communication required to prepare letters and reports
• materiel life cycle and materiel sustainment
• national stock number application and requirements
• North Atlantic Treaty Organisation (NATO) codification system
• organisational role relevant to codification and cataloguing
• safety, legislative and statutory requirements, including relevant environmental and sustainability issues
• technical regulatory framework.

Assessors must hold credentials specified within the Standards for Registered Training Organisations current at the time of assessment.

Assessment must satisfy the Principles of Assessment and Rules of Evidence and all regulatory requirements included within the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

• relevant and appropriate materials, tools, equipment and personal protective equipment currently used in industry
• applicable documentation including legislation, regulations, codes of practice, workplace procedures and operation manuals.